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  GeneralApplicationFinancesPre-DepartureHousingWhile AbroadHealth and SafetyTranscriptsVisasContact InformationGENERALWhen do I need to begin planning for studying abroad?It is never too early to start planning your study abroad experience. Beginning your research with the help of your home university's study abroad office is a good place to start. API also recommends that you meet with your home university academic advisor as early as possible to determine which courses might be better to take during your study abroad experience. Some students take courses related to their major while others choose to fulfill general requirements instead. What should I consider when choosing a program?Knowing what you are looking for in a program can help you to narrow your choices, and you can make sure that you meet the requirements for the program type that complements your interests. When selecting a program, there are a number of factors to consider. API encourages students to consider the following:
In all cases, API recommends that any student considering study abroad apply for a passport now. What role does API play in a student's study abroad experience? Why would a student choose to work with an organization such as API?API has been working with study abroad students for more than 10 years. We have selected academically challenging host institutions for our students, and in many programs, students have the opportunity to take classes alongside host peers or other international visitors. API employs local staff dedicated to providing high quality educational excursions and housing and who also serve as a source of support for students throughout their program abroad. U.S. based staff guide the student through the application process, present information about what to expect upon arrival, and answer all questions about the upcoming term abroad. What are the API program requirements?There are general requirements for API participants as well as program-specific requirements. Age: Students must be 18 years old by the program start date GPA: The GPA requirement for most programs is 2.75, though some programs have higher GPA requirements. Check program pages for specific GPA requirements. Students applying with a GPA that falls below the requirement will be considered on a case-by case basis, and must submit an additional letter of recommendation as well as a statement of explanation. Academic standing: Student must be in good academic standing at their home university. Some programs may have additional requirements for admission. Check the program section of the API website to determine the requirements for each individual program.
Could I still be accepted into an API program even if I do not meet the GPA requirement?Yes, API makes exceptions to standard requirements for admission on a case-by-case basis, depending also on the flexibility of the host institution. Students that are accepted into the program that do not meet the GPA requirement are typically students who had a rough semester or struggled in a particular field that may have dropped their overall average. Students who do not meet the GPA requirement for standard admission must send in an additional letter of recommendation along with a letter of intent (a letter explaining your GPA and why you would like to study abroad in your chosen location). If the student is not accepted to the program, the $150 application fee will be refunded.
Do I apply to my host institution directly, or do I apply through API?Students applying for an API study abroad program apply through API. Do you accept high school students? API does accept recent high school graduates as long as they are 18 years of age by the program start date. Certain host institutions require some college background, so students should visit the program requirements section for additional details. Students under the age of 18 may choose to participate in a summer or gap year program through our partner organization, Aspire by API.
Do you accept graduate students? Do you have any graduate programs?We do accept graduate students (and students who have graduated) on most of our undergraduate programs. In addition, there are locations that offer graduate programs and/or graduate level coursework, including: Budapest, Hungary and Limerick, Ireland.
What's included in the program cost?PRE-DEPARTURE SERVICES
ON-SITE SERVICES
RE-ENTRY SERVICES
More specific information by program can be found in each program catalog or in the respective country section of the API website. Just click on the country name/flag at the top of the page, and then click Program Features. Can my child come abroad with me?Yes, API does allow participants to bring children abroad; however, children of API participants will not be permitted to be housed in API housing. API is happy to help students make alternate arrangements for a studio apartment, for an additional fee. Please note, API participants will not be permitted to bring children on API arranged excursions.
Can my spouse/partner live with me in API housing while abroad?API housing regulations permit only API students in API housing facilities. However, API students may elect to make external housing arrangements.
When mailing forms and paperwork to API, do I need to direct attention to anyone in particular?As long as you have your full name, program city and Semester/session clearly marked, your paperwork will find its proper destination. I emailed/called my Program Manager, when can I expect to hear back from them?API staff reply to emails and phone calls as quickly as possible. Please be patient. You should hear back from program managers within 24 hours or the time of your inquiry on business days. Do I need to study a language when I am abroad?Some API programs do require that students take a language course along with their other classes. However, most programs still allow for students to choose from a wide variety of subjects (other than language) that are taught in English. In all programs that have a significant foreign language component there are beginning level courses, so you may start as a beginner. In Argentina, while the majority of classes are taught in Spanish, there are also programs that have courses taught in English. Most programs offer Spanish classes at various levels of proficiency, from beginning to advanced. Students will take a placement exam upon arrival to determine the appropriate course level. In Costa Rica, while the majority of classes are taught in Spanish, there are also programs that are taught in English. Most programs offer Spanish classes at various levels of proficiency, from beginning to advanced. Students will take a placement exam upon arrival to determine the appropriate course level. In England, all classes are taught in English; however, there are several foreign languages offered at the University of Leeds. In France, the majority of classes are taught in French. French courses are offered at various levels of proficiency, from beginning to superior. Students will take a placement exam upon arrival to determine the appropriate level that they should be placed into. There are however, programs in Grenoble and in Paris that offer some business classes in English. In Hungary, content courses will be taught in English. Students will also take courses in Hungarian. Hungarian language courses are offered at various levels of proficiency, from beginning to advanced. For language courses, students will take a placement exam upon arrival to determine the appropriate level into which they should be placed. In Ireland, all classes are taught in English; however, there are several foreign languages offered at UCC (Cork), NUI, Galway and the University of Limerick. In Italy, courses will be taught in English and Italian. Italian language courses are offered at various levels of proficiency, from beginning to advanced. For language courses, students will take a placement exam upon arrival to determine the appropriate course level. In Mexico, all classes are taught in Spanish at various levels of proficiency, from beginning to advanced. Students will take a placement exam upon arrival to determine the appropriate course level. In Poland, content courses will be taught in English. Students will also take courses in Polish. Polish language courses are offered at various levels of proficiency, from beginning to advanced. For language courses, students will take a placement exam upon arrival to determine the appropriate course level. In Spain, while the majority of classes are taught in Spanish, there are also programs that are taught in English. Most programs offer Spanish classes at various levels of proficiency, from beginning to advanced. Students will take a placement exam upon arrival to determine the appropriate course level.
Can I participate in multiple programs?Students can participate in as many programs as they like! Students will receive a discount for each program after the initial program. Students can extend their stay or change programs by contacting the API office and completing a Program Modification Form. The sooner we know students would like to add a program, the sooner we can begin to make the necessary arrangements. If a student needs to switch programs, they must notify API as soon as possible, but not after the program payment deadline. Switching programs is easiest if it is done before the application deadline. There may be additional fees associated with a change in programs. What happens if I need to withdraw or leave my program early?Students will be held to the API Payment Policies, which can be found on the API application form. Students will also receive and sign a copy of the Payment Policies in their acceptance packet. The students will be eligible for a refund of some or all of the program costs according to the refund schedule on the Payment Policies. Students are not eligible for a refund if they withdraw once the program has begun. API considers exceptions on a case-by-case basis.
What is an ISIC card? Do I need one? How do I get one?The International Student Identity Card (ISIC) is an identification card available for students to purchase that offers numerous discounts for student travelers. API does not provide students with ISIC cards. It is not necessary for students to purchase an ISIC card for identification purposes, as most students will receive I.D. cards from their host institution, in addition to having their visa and passport. It is important to note that school-issued identification cards are not always honored for discounts. The benefits to purchasing an ISIC card are the discounts available to ISIC bearers. Students can purchase an ISIC card by going to www.isiccard.com or through travel agencies such as STA Travel.
Can my institution sign an affiliation agreement with API?API has signed numerous affiliation agreements with institutions across the United States. Among the benefits of affiliation are a closer working relationship, supplemental advising tools, and the API Affiliate Scholarship/Contribution Program. If you are interested in learning more about affiliation with API, please contact Christie Johnson, Vice President for Communications and University Relations at christie@academicintl.com.
Does API offer customized programs?API does arrange customized and faculty led programs in any location where we currently operate. API is happy to work with institutions to create a program that is tailored to your students' particular needs. Students can join the existing programming at the host institution and/or take classes taught by a faculty member from the home university. API can also make arrangements for special courses or sessions taught by local faculty or guest speakers. We will work with you to include excursions and visits that complement the program coursework. Students will receive the standard API student services, including pre-departure and on-site orientations, access to the on-site API office, insurance coverage, and mobile phones in most locations. Our on-site staff will be available to assist with arrangements, conduct on-site orientations, lead excursions and provide general support to the faculty and students. If you are interested in learning more about customized programs, please contact Julie Van Vechten Smith, Director of Customized Programs at julie@academicintl.com.
APPLICATIONHow can I apply?Students have the option of applying to the API program by submitting an online application through the API website, downloading and printing a copy of the application from the API website and submitting via ground mail or fax, or submitting the paper application found in the back of the API catalogs. Students are highly encouraged to apply online; students who apply online are automatically entered into a drawing for a $500 gift card to use toward flight cost or on-site travel! Where can I log back into my @api online student account?You can log onto your @api online student account from the student page.
How early should I apply to the program?The majority of students apply to API one semester in advance of the program. However, API is happy to admit students up to two semesters in advance (e.g., apply in spring 2010 for a spring 2011 program) While it may be tempting to apply for study abroad programs more than a year in advance, API encourages students to focus on academic preparations for their future semester or summer abroad instead. The best advice for a future study abroad applicant is to maintain a solid GPA (generally 2.75-3.0 or higher), take language classes (if applicable), and avoid any disciplinary infractions on campus. Students who elect to apply more than two semesters in advance will be conditionally accepted; upon completion of subsequent semesters, the applicant will need to provide an updated transcript demonstrating satisfactory academic performance to be officially enrolled in the program. Do I need to be currently enrolled in school to apply?No, for most programs, you do not have to be currently enrolled in school to be considered for acceptance in the API Program. We will ask that you send your most current transcript from your previous school, as well as a letter of recommendation from one of your previous professors.
Can students from any major apply?API programs attract students from all majors as most API programs allow students to choose from a variety of subjects. By visiting the search feature on our website, students may browse programs by subject of interest. Additionally, working with your home university advisor will allow you to select a program and courses that best suit your major requirements.
When are the deadlines to apply for programs?Please see the dates and fees page for detailed information on each specific program.
Can I apply even though the deadline has passed?Yes, API does accept late applicants as long as space is available; however, with your application, you will need to submit full payment, plus a $180 late fee. If you are not accepted into the program, all money will be refunded.
What are the benefits of applying online?The API online application process allows for faster processing once the application is submitted as well as the ability for students to complete the application progressively, logging in and out as time permits. Students who apply online can also pay the $150 application deposit immediately via credit card.
I lost an application form, can I find it online?Yes! For your convenience, API has made several necessary forms in PDF format available for download from the API website.
Do I need to submit all my application components together?It is not necessary to submit all application materials together. As more and more students are electing to complete online applications, transcripts and letters of recommendation are sent separately. Likewise, even if submitting a paper application, your professor and/or school might prefer to mail your letter of recommendation and/or transcript directly to API. In any event, API requests that all material be clearly labeled with your full name and city where you will be studying.
FinancesDoes API offer scholarships and how do I know if I qualify?API awards approximately $250,000 in scholarship money annually ranging from $250 -$1,000 per student! You may download the API scholarship application here.
API is also pleased to offer a diversity scholarship in conjunction with John Cabot University in Rome. The API/JCU Diversity Abroad Scholarship provides one full tuition scholarship per session abroad (Fall, Spring, Summer 1, Summer 2) to an outstanding minority student to encourage diversity at the John Cabot University campus in Rome, Italy. Requirements
Scholarship Application Deadlines:Fall/Year: June 10 Spring Semester: October 15 Spring Quarter: December 15 Summer: April 1 Applicants whose materials are received by API after the deadline cannot be considered. *We encourage students attending Argentina fall programs to apply for a scholarship in time for the summer deadline. This would allow students to know if they have been awarded funds prior to departure. Although this early application is encouraged, API will accept scholarship applications from Argentina fall students at both the summer and fall deadlines. In addition to the API general scholarship, students from affiliated institutions may be eligible to receive additional scholarships from their study abroad office. If you are interested in learning more about affiliation with API, please contact Christie Johnson, Vice President for Communications and University Relations, at christie@academicintl.com.
Where do I turn in my API scholarship application?API accepts application components via mail or fax. Please make sure the student name and program is clearly indicated on each application component. 301 Camp Craft Road, Suite 100 Austin, Texas 78746-6501 Fax512.600-8999
When will I find out if I received a scholarship?All applicants will be notified by phone or mail of committee decisions 4 - 6 weeks after the scholarship application deadline.
If I apply online, can I still apply for the scholarship?Yes, qualified API students can apply for an API scholarship regardless of how they apply.
Where can I find additional scholarships?Students looking for additional scholarships may wish to consult alternate funding sources. For a list of non-API scholarships, click here. This list is not all-inclusive.
Can API program fees increase once I have been accepted?While API may have to increase the posted program fee from time to time due to fluctuation in the dollar or increased fees abroad, students will not experience an increase in their program cost once they have been quoted a price upon submitting their application. Program fees are "locked in" on the day the student's application is received by API.
Do I pay API or my home university?All students are encouraged to contact the API Billing and Records Office for details about billing arrangements. Some of API's partner universities do assume the full API program fee on the student's behalf, including application and confirmation deposits.
Does API offer financial aid?API does not offer federal financial aid, however we do accept financial aid that is processed by the student's home university (see below).
Does API accept financial aid?API accepts all forms of federal financial aid offered through your US home institution. More specifically, API is willing to accept any monies currently paying for your education (e.g. student loans). It is best to check with your local financial aid and study abroad offices for further details on which types of aid can transfer and which cannot.
How can I use financial aid?API will sign a consortium agreement with your home academic institution, making it possible for your home institution to process financial aid. API accepts both federal and institutional financial aid toward program fees.
Does API offer any discounts?Yes, API offers a multiple-program discount and a sibling discount.
Do you have payment plans?Yes, API does offer payment plans that allow students to defer payments beyond the stated payments deadlines. Keep in mind that students using financial aid toward the program cost will already be given extended deadlines based on the disbursement date(s) of their funds. API will not extend payment deadlines beyond the program start date unless we have confirmation of a disbursement date that is after the program begins. Please contact the API Billing office for details.
API Payment plans run as follows (for all programs with the exception of Italy):
For API Italy students:
After these payments, our billing office will set up an individual payment schedule with each student, with the total program cost due within 14 days of the program start date.
Can I get a price breakdown?Yes. Click here to view the API program price breakdowns.
Does API accept credit card payments? Is there a fee?Yes, API does allow credit card payments, however there is a 2.9% fee. Please contact the billing office if you would like to pay by credit card.
How much money should I budget for my trip?The amount of money that a student should take will depend on the length of the program term and where the student will be studying (e.g. the cost of living in Italy is higher than in Spain, and students will spend more over a year than over a summer). Students are advised to consult their post-acceptance forms and Orientation Packet for more program-specific budgeting information or contact their program manager.
What is the easiest way to access money while abroad?In most cases students find ATM cards the best way of obtaining money overseas. ATM machines are plentiful in most locations, easy to use, and offer good conversion rates. Students are advised to check with their bank to see if it is possible to use an ATM card abroad, and what, if any, additional foreign transaction fees are issued for using cards abroad. Students may want to shop around to find a bank with the best rates.
Should I bring traveler's checks?Traveler's checks are still an option, but increasingly students are finding them less convenient to use as a primary means of accessing their money. Traveler's checks must be exchanged at American Express offices, banks, or currency exchange offices - all of which have limited hours and charge a high commission for their services. If students decide to bring traveler's checks, API recommends that students use them only as a backup plan in case of problems with credit or ATM cards, not as the primary source of funds.
Are debit and credit cards a good option abroad?Credit and debit cards are becoming more prevalent in most locations, and one often gets good conversion rates when paying by credit card. Students should contact their credit card companies or banks to notify them that they plan on using the card(s) abroad. While credit cards are becoming more common abroad, they still are not accepted everywhere, so it is not a good idea to rely on them exclusively while abroad.
What form of money should I bring abroad?We advise that students 'diversify' the money that they plan to use abroad. By this we mean students should take a mix of money sources consisting of an ATM card, converted money (Euros or the national currency), and a credit card.
PRE-DEPARTURECan I contact API alumni?At the student's request, API will provide a copy of the Alumni Contact List so that they can speak with previous students about their experiences abroad. Students can also contact their study abroad offices to see if they may know of former API students whom they can contact on their home campus. Additionally, API urges students to take advantage of the Peer Mentor Program. Designed to give outbound students the opportunity to learn more about their program of interest from a past participant, the peer mentor program provides you with the opportunity to speak with a returnee from your API program of interest! Peer Mentors have completed extensive training sessions with API and will be happy to speak with you about their experiences, answer any questions you may have, and guide you through the pre-departure process. API still recommends that all logistics and financial details be confirmed with an API staff member. Finally, prospective, current, and past API students may choose to connect via API's social networks such as Facebook and Twitter.
How does the cell phone work? Can I bring and use my own cell phone abroad?In most locations, students have the option of obtaining a phone through PicCell Wireless. With these cell phones, parents, family, friends, and API staff at home and abroad have an easier time communicating with API students abroad. In most locations (and where available), students will receive a free phone with discounted calling packages. Only the SIM card has to be returned upon completion of the session abroad. Students participating in these programs must order their cell phone online prior to departure, providing a credit card for billing purposes. If the phone is ordered at least two weeks prior to departure, API pays for shipping and handling fees. Students who wish to use their own phone abroad may be able to do so, depending on the type of phone they have. It is possible to rent only a SIM card through PicCell Wireless. In some locations, the API program includes mobile phone rental. The phones in these locations are pay-as-you go phones, and students can purchase as many or as few minutes as they would like throughout their term, and API provides the first set of minutes. Specific details about the mobile phones are provided after acceptance.
What should I pack?Five to six weeks prior to departure, all API students receive the "Passport", our API orientation pamphlet. The passport provides details about clothing styles in the host country and weather patterns, and includes recommendations for how to pack wisely. In general, it is best to minimize the amount of clothes and personal items that you bring abroad; packing lightly will facilitate travel and ultimately make traveling easier for the student. You can also find a checklist of suggestions on the API website.
Should I bring my laptop?It is not necessary to bring a computer; API offices and host institutions are well-equipped with computers and internet access. Additionally, internet cafes are abundant and often open late. However, as wireless access is becoming readily available in European and Latin American cities (including most host institutions and API offices), it is becoming increasingly beneficial for students to bring their laptops. API strongly advises students to carefully consider the risks involved when traveling with any expensive item, specifically the potential for stolen, damaged or lost laptops. All students should have their personal computers insured before departure.
Is my flight included? How do students make travel arrangements?The fight is not included in the API program costs and students are responsible for making their own travel arrangements. Many students choose to book their flights online, using standard discount services such as Orbitz or Expedia. As many student elect to change travel dates after arriving on-site, API encourages students to compare online rates with student travel agencies, such as STA Travel and Student Universe, which often have smaller penalties for flight changes. All students should wait to purchase their flights until they have been accepted into the API program and have received their acceptance materials. The post-acceptance forms include a Flight Form which details the date, time, and appropriate airport for arrival. All students who arrive according to the specifications listed on their Flight Form will be met at the airport by an API representative.
Do you sell Eurail passes?API does sell Eurail passes. You may download an order form or find the form with your post-acceptance forms. When deciding on a Eurail pass, it is best for students to have a good idea about their travel plans such as where they want to go and for how long in order for us to recommend the most appropriate option. Eurail passes are a great way to travel by train in Europe. The passes are most valuable for those traveling for longer periods of time, and over greater distances (i.e., country to country as opposed to city to city).
Eurail passes are not required. In fact, we generally do not recommend them unless the student:
If after reading the Eurail application form there are still questions and/or concerns, students are welcome to contact the API office for assistance.
HOUSING
What housing options does API offer?API works hard to find the best available housing for all of our students. Whether with a host family or in a student apartment or residence hall, this will typically be within a 10-25 minute walk from the host school. In some cases students are housed further away, but in those instances they have nearby access to public transportation (buses, metro, subway, tram, etc) that will take them to their school. In all cases, our on-site API staff have thoroughly screened and reviewed the housing assignments to make sure that our students receive the best and safest experience possible. ArgentinaStudents in API’s program in Buenos Aires generally live with host families, though sufficient interest among applicants could allow for apartment living. Students are provided with their own room within the family’s home and receive 2 meals each day. Students will also enjoy laundry services on a weekly basis.
Costa RicaAPI students in Costa Rica will be placed with host families throughout their host city. Host families will provide students with some or all meals during the week and laundry service. More information on available options is provided upon acceptance, and detailed information, including distance to school, is provided prior to departure.
EnglandAPI students in England will be housed in university residence halls or student apartments near the university. Students will have access to a kitchen in their apartment or in the residence hall. The residence halls and apartments may be within walking distance. If not, public transportation will be easily accessible.
FranceGRENOBLE: Students in Grenoble, France are typically housed with host families in and around the center of town (the university is located outside the main town, easily accessible by tram or bus). Please note, however, that it is quite easy to get around in Grenoble, and all students will be provided with a monthly bus/tram pass to take them comfortably from their families to the school. Student resident housing is also available in close proximity to the universities. PARIS: Students in Paris, France can choose to live in a dorm, studette, or with a host family. Most students will use public transportation to get to the university they are attending. HUNGARYBUDAPEST: API students in Budapest will live with 1-4 other students in apartments, or in a student dormitory. Apartments will include a kitchen, washing machine, bathroom, and living and sleeping areas. Students in dorms will be given a meal stipend. There is an extensive public transportation system in Budapest (subway, bus and tram) that students can utilize. The commute from the student apartments to the campus is usually 10-20 minutes using public transportation. Dorms are located next to the campus.
IRELANDCORK: Students in Cork will live in student apartments located within a short walk of University College Cork. GALWAY: Students in Galway will study at the National University of Ireland, Galway. The campus is located on the River Corrib, near the city center. The student accommodations are within 20 minutes of the university on foot or via public transportation. LIMERICK: The University of Limerick is located three miles from the city center. The student accommodations are a two minute walk from campus and are situated on the River Shannon. Summer accommodations.
ITALYFLORENCE: Students are housed in apartments, most within a 20-minute walk to school. ROME: The housing in Rome is 1-2 miles from JCU and approximately 3 miles from LdM. A tram stops near the housing facility and has service to each campus. SYRACUSE: The Mediterranean Center for Arts and Sciences (MCAS) is located in Syracuse' historical center, Ortigia, an island connected to the mainland by bridge. The Center is located in the heart of the ancient city. The 15th century build, or "palazzo," has been newly renovated to include large classrooms, a computer lab and multimedia room with audio and video facilities, photography lab, lounge and a peaceful central courtyard. The Mediterranean Sea is visible from the entrance, with swimming opportunities only steps away. The apartments for MCAS students are located on the island of Ortigia (as is the MCAS), and are a mere 5-10 minute walk from the school. The apartment building that houses most of the students is virtually across a street from the ocean, and some students may even have ocean views from their windows or balconies! The apartments have been remodeled in a Mediterranean style. There is another set of apartments close to the school that is separate from most of the student body. These are ideal for independent, older, or married students.
POLANDKRAKOW: API students will study in the Eastern European Studies Program at the Jagiellonian University of Krakow. Krakow is a beautiful city and not too large, so it is easy to get around by foot. Semester/academic year students in Krakow will live with 1-4 other students in apartments. Facilities will include a kitchen, bathroom, washing machine and living and sleeping areas. Most apartments are approximately 10 minutes walking distance from the university. There are also buses and trams available. Summer students in Krakow will be housed in double or single rooms in the student dormitory. There is a shared bathroom between two rooms. Meals will be provided in the cafeteria, and students will have access to laundry facilities at their own expense. Classes are usually held in a building on campus near the dormitory, so students can walk to class in about 10 minutes. To get to the center of Krakow, they can take a pleasant 25 minute walk, or travel via the tram (15 minutes).
SPAINAPI students in Spain have three main choices for housing: host families, residencias, and student apartments. In every location, our on-site staff interview and screen the families, residencias, and apartments. Host families provide students with 2 or 3 meals a day, laundry, and the unique ability to practice language and learn the culture in an authentic setting. Residencias are essentially private student residence halls. The number of occupants and style may vary per residencia. Meals may or may not be included in residencias. Student apartments are privately owned and well-equipped with furniture and cooking appliances/supplies. Most accommodations are within a 20-25 minute commute, either on foot or via public transportation, depending on the city. For example, students in Madrid and Barcelona may utilize the subway or bus system, while students in Salamanca may easily walk to class. Students studying at the Pablo de Olavide University in Seville must take a bus to class for a 30-minute commute (one way), while students at the University of Seville can often walk to class. There are a wide variety of housing options in our 7 different program cities in Spain, so it is difficult to generalize. More information on available options is provided after acceptance, and detailed information, including the housing address and distance between housing and school, is provided prior to departure.
If I have a friend on the same program, can we room together?Yes, students may request to room with a friend participating in the same program on the housing form they complete either with the application or post-acceptance. If the request in mutual, API will make every attempt to fulfill the request.
Can I opt out of API housing?Yes, you can opt out of API housing and secure your own accommodation. If you choose to do so, there will be a cost deduction from the overall price of the program. However, it is important to note the difficulty you may have in making these arrangements before you have arrived in your host country, and this is only recommended for students who make arrangements for their non-API housing prior to arrival.
Can I arrive early abroad so I can have time to rest and settle in before beginning the orientation? Will API make these arrangements for me?If students elect to arrive early to the city of their on-site orientation, API can arrange an individual airport reception and make hotel accommodations for an additional fee. Students, however, will need to advise API of their plans a minimum of six weeks in advance of their program start date.
What if I arrive late?Students who arrive late will be provided with details on how to travel from the airport to the hotel where API students stay during the orientation period. We will also provide students with cell phone numbers of API directors who will be in the arrival city and are available to help students if they get lost or need assistance.
While Abroad
When do I need to arrive in my host country? Where will I meet my group?The beginning date for each program (as listed on the API website and acceptance documents) is the day that students need to arrive in their host country. If students are flying from the U.S. to Europe they will need to depart one day prior to the program start date in order to arrive on the program start date. Most programs begin with orientation in the capital city, so students on those programs will fly into the capital city and out of their host city. The end date listed on the website is the day students can return to the U.S. Detailed information about arrival and departure is included in the API post-acceptance forms. Students should contact the API office at (800) 844-4124 if they have any further questions before purchasing airline tickets.
Do I need to purchase books for my classes?Foreign universities typically do not require the heavy expensive textbooks that we are accustomed to at American universities. The likelihood that you will need to purchase hundreds of dollars in text is rare. However, each professor is different and the books needed will vary, as will the cost.
What is the best way to stay in touch with family and friends back home while abroad?In almost all program sites, API has a recommended cell phone provider and API students are provided with information about ordering a cell phone in their Orientation Packet. Most students find it convenient to stay in touch with parents and loved ones at home using these cell phones. API offices abroad also offer wireless internet services for students who elect to bring laptops, and a limited number of student computers for emailing friends and family. Skype is recommended for students planning to bring their own computer.
What is the best way to ship/receive mail while abroad?The Orientation Packet includes detailed information on shipping overseas, including the mailing address for certain programs where mail should be sent to the school rather than the student's housing facility. In other locations, parents should mail packages directly to their child's housing accommodations, and that address will be sent to students in their final packet. Be sure to check with the mail service you are using (FedEx, USPS, etc.) regarding restrictions on what you can mail to the country in which your child is studying. For example, many countries have restrictions on what medications can be shipped overseas. In order to avoid customs charges for students when they pick up packages/letters, remember to clearly write "FOR PERSONAL USE ONLY - NO COMMERCIAL VALUE" on the package. Also be aware that if you insure a package, all insured packages state the value of the contents (so only insure something if it is valuable).
How can I extend my study abroad? Is there a different procedure to follow to extend my stay to travel?Students can extend their stay by contacting the API office and completing a Program Modification Form. The sooner we know students would like to add a program, the sooner we can begin to make the necessary arrangements. One thing to consider is that the student visa may expire if the student decides to extend their stay. If this is the case, students should contact their consulate or the American embassy (and seek help from the API on-site director) to determine exactly how to proceed.
What if I want to switch programs?If a student needs to switch programs, they must notify API as soon as possible. Switching programs cannot be done after the program payment, and is easiest if done before the application deadline. There may be additional fees associated with a change in programs.
Are there school holidays during my program?Most host institutions do not have the same breaks typical to U.S. universities. However, they do have local holidays off, and many schools have a spring break around Easter. Information regarding the exact dates of these breaks will be made available in the Final Packet dispersed to students several weeks prior to the start date of the program.
How can I find lodging for visitors?If students have friends and/or family that wish to visit during their time abroad, they should wait to book accommodations until they have settled in and have a better feel for their host city. This way, students can find the best accommodations for visitors based on price, location, etc. The on-site resident directors will also be able to provide recommendations and guidance. Students will also receive some hotel suggestions in their pre-departure handbook and during orientation.
What days/times are my classes?Class schedules vary greatly. Generally, English speaking programs have course schedules that are fixed prior to arrival and enrollment (e.g., API Italy students can choose their class schedules prior to enrollment and departure on the API Italy website.) Language-based programs and/or classes often require students to take a placement exam upon arrival, which will determine the courses in which they will enroll; therefore, students won't know their class schedule until after they have taken the on-site placement exam.
Are course syllabi available online?API has descriptions for nearly all of the offered courses. These descriptions are usually available on the website and/or in the catalog for each respective country. If you need a more detailed syllabus for a particular course or courses, please contact the API office.
How will my course credits transfer back?All API program participants will receive a transcript from an accredited foreign or US university. However, API cannot determine how a student's home university will transfer courses taken abroad and it is the student's home university who will ultimately decide the level, transferability, and application of credits for each student's degree plans. Because of this, it is important for each student to meet with a study abroad advisor or academic advisor regarding the courses they wish to take and how they will be transferred back. API will be happy to supply any course descriptions and information necessary to help with this process. For more information regarding transcripts or to download an additional Transcript Request form, please visit the API transcript page.
Who teaches the classes?Classes are taught by the faculty of the host institution who are typically from the region or in some cases are visiting from other parts of Europe.
Health and Safety AbroadIf I get sick abroad, where do I go for treatment? How do I pay for the treatment?Local resident directors and coordinators provide students with extensive information about where to seek medical assistance when needed. Whenever possible, API staff is happy to accompany students to medical appointments when English-speaking doctors are not available. Likewise, students are advised to contact their resident directors in the event of a medical emergency and have access to 24-hour emergency numbers while on-site. API also provides health insurance and emergency evacuation insurance in its standard program fees. Although API provides health insurance and emergency evacuation insurance in its standard program fees, students will need to pay for the initial treatment, save all receipts, complete an insurance claim form (available for download from the API website), and submit the claim as soon as possible. Students with specific health concerns are encouraged to discuss their concerns with API Texas staff before selecting a program, to ensure adequate provisions can be made for any required accommodations.
What should I do about medicine I am currently taking and will need to continue taking abroad?Students currently on medication should notify their doctor as soon as possible that they will be traveling to a different country, as the particular medication may not be available in the host country. In this case, students must either arrange to secure enough medicine for the entire semester prior to departure or look into alternate medications that are available in the host country. Some students will need to be seen by a doctor in the host country in order to get a prescription for a different medication. Shipping medications to a different country can be difficult, and such packages are often held by customs officials.
I'm worried about increasing anti-American sentiment abroad. How can I feel safe while abroad?While API cannot control local perceptions of American visitors in its programs' destinations, it can and does seek to provide students with an extensive amount of health and safety information both prior to studying abroad and upon arrival in the host city. Students are advised to follow local safety rules shared in on-site orientation sessions, and practice behaviors that minimize risk. API and other study abroad providers across the country strive to make students aware that many dangers abroad are avoidable through careful monitoring of one's consumption of alcohol and by making prudent choices about socializing and traveling.
I have some concerns about my safety when traveling and living in an unfamiliar city. Where is housing located? Where is the school located? How far apart are the two?API on-site directors work closely with local families and housing agencies to find the best available housing for all of our students. Whether students elect to live with a host family, within a student apartment, or within a residence hall, they should be prepared to live approximately 10-30 minutes from the host school, either on foot or using public transportation (busses, metro, subway, tram, etc). Parents are advised that when host institutions are located farther away from the city center, emphasis will be placed on minimizing the distance to the school, rather than placing students next to shopping or entertainment districts. Students are always encouraged to travel with other program students if returning home after dark and reserve room in their budgets to take an occasional taxi home when socializing late into the evening.
I've heard that pick-pocketing is more common abroad than in the United States. Is that true? How do I avoid being targeted?Knowing that thieves tend to look for easy targets that will help them to accomplish their goal of securing lucrative items with minimal effort, API students are given advice on-site about what areas of the city to avoid at certain times and how to carry one's belongings in such a way as to deter theft. While it would be impossible to stop all crimes involving API students from occurring, there are basic practices that can help to minimize risk. Specific techniques and tactics to help students avoid common pitfalls are discussed with local resident directors once students arrive on-site. In general, leaving valuable (and flashy) items at home and trying to blend in with the local population in dress and attitude is one way to avoid being targeted.
What one piece of safety advice does API consider to be the most important for all students abroad?API sends students abroad to challenge themselves both academically and culturally. As a part of that challenge, API recognizes that students will want to explore new lifestyles and behaviors. API, however, encourages all students to carefully consider their own responsibility in keeping themselves safe. Making wise personal choices can be the number one factor in avoiding unnecessary risk. Whether that means choosing to pay for a taxi when returning home late at night or choosing not to overindulge in alcohol, API asks students to always keep their personal safety in mind when making decisions on-site. Local resident directors will provide students with strategies for minimizing risk, but ultimately, students make their own choices about how they will react in any given situation.
Who do I talk to on-site if I find myself in a situation that makes me uncomfortable?Local resident directors provide students with their emergency contact information upon arrival. Students should use these emergency numbers to seek assistance if they find themselves in a situation that they consider to be potentially dangerous. Likewise, local staff will provide students with contact information for local authorities, such as the police. Students are also highly encouraged to talk to local staff members in confidence at the API offices in their program site for information regarding any sort of recurring problem.
Even if I consider myself to be responsible and "street smart" at home, how can I be sure I'm practicing safe behaviors abroad?Students are sure to encounter situations abroad that they have not encountered at home. Additionally, linguistic and cultural barriers can make even familiar situations seem more difficult. API staff abroad will provide tips for making good decisions on-site, and will help identify behaviors that may have caused problems for students in the past. Though it can be hard to pay attention during long orientation sessions, do your best. Our local directors want to help students to avoid making the mistakes that others have made and thereby prevent difficult situations before they occur! Likewise, being as informed as possible about local political and social situations can help students to avoid problems abroad. All students are encouraged to join the U.S. State Department warden system by registering with the U.S. State Department. Students can do so by visiting the State Department's website. Registration allows students to receive warnings from the State Department about upcoming events in their host country and be formally recognized as an American citizen abroad in the event that a country-wide evacuation is required. Students who have not registered themselves prior to traveling abroad will be registered by their resident director on-site.
How can I find out more information about local resources and safety concerns in a particular host destination?The following links provide important information and support for how to prevent and deal with sexual assault and harassment while studying abroad: SEXUAL HARASSMENT AND PREVENTION IN COLLEGE STUDENTS STUDYING ABROAD By Nancy Newport, RN, LPC, Licensed Professional Counselor, Consultant to Peace Corps
TREATMENT OF SEXUAL ASSAULT IN COLLEGE STUDENTS STUDYING ABROAD by Nancy Newport RN, LPC, Licensed Professional Counselor, Consultant to Peace Corps
Adaptation of Peace Corps Resources Rape Response Handbook
SUBSTANCE ABUSE ALCOHOLICS ANONYMOUS WORLD SERVICES PO Box 459, Grand Central Station New York, NY 10163 Tel: 212-870-3400 Provides a directory of international AA meetings; for members only.
DISABILITY AND ACCESS ABROAD For European resources on accessibility, please visit: http://www.accessibleurope.com/info.html Please review the following resources for more information about access for students with disabilities abroad (information courtesy of SECUSSA and the University of Minnesota's Access Abroad web site).
DISABILITY INFORMATION FOR STUDENTS Check out the International Disability News Ticker, with links to news stories on disability from around the world.
Calls itself "a global federation of family-based organizations advocating for the human rights of persons with intellectual disabilities worldwide."
MOBILITY INTERNATIONAL USA/NATIONAL CLEARINGHOUSE ON DISABILITY AND EXCHANGE MI's mission is "to empower people with disabilities around the world through international exchange, information, technical assistance and training; and to ensure the inclusion of people with disabilities in international exchange and development programs." Especially useful is their page of links. P.O. Box 10767 Eugene, OR 97440 T: 541-343-1284; F: 541-343-6812
What is API's position on studying abroad, given such a tumultuous political and social climate around the world?Along with our colleagues, API continues to believe in the value of intercultural experiences through study abroad for the purpose of exposing American and international students to the differences inherent in other cultures and lifestyles. By increasing cultural sensitivity and dispelling ethnocentric beliefs, peace and global understanding is more achievable. Additionally, the study abroad experience continues to provide a unique and unsurpassed opportunity for personal growth, individual revelation and maturity, as well as the possibility to master a new language! The opportunity for study abroad exists primarily during the college years, and as long as it is considered safe, API will continue to offer these opportunities to students.
What does API consider to be the best line of defense in the case of an emergency?API believes that the best line of defense in an emergency is a sound emergency plan and access to quality information. Along with other international education organizations operating in the field of study abroad, API monitors world events and stays abreast of changing political and social climates. We carefully review U.S. State Department advisories and updates and monitor public U.S. and overseas media reports; we receive periodic updates from the API overseas staff in each city; and we formulate and follow recommendations conceived by representatives of the study abroad profession.
How does API account for safety when selecting program sites?API believes it is essential to carefully review the safety and security of a given country before establishing any new program sites. For this reason, the development of a new program generally involves three years of careful research, planning, and evaluation. Once a site is ready to be opened, local resident directors are hired to conduct on-site orientations for students, provide local safety tips and insight, and serve as the local contact for students in the event of any emergency.
What procedures does API have in place on-site to ensure participants' safety?All API overseas programs have emergency evacuation and response plans in place, and students are kept apprised of any changes in these plans. Even within regions of the world more traditionally considered to be "safe", tensions resulting from terrorism, protests, new migratory patterns, and increased political pressures around the world have resulted in heightened security in train stations, airports and other public domains. For these reasons, API overseas staff members receive regular updates via email from the U.S. consulates closest to their city, and will be notified directly in the event that immediate action needs to be taken for American students. Students are reminded, and notices are posted in each office, of API safety and security regulations. Likewise, students are given suggestions about how to minimize their visibility as Americans on-site. All students are asked to inform their directors and host families when they schedule any personal trips during weekends or other vacation periods. API excursions and planned activities will be rescheduled or relocated in the event that a particular location is unsafe. Charter transportation is arranged in as many travel situations as is possible for excursions and other group transits.
If a program has to be evacuated, what will happen in regard to program payment and academic credit?In the unlikely event that the U.S. State Department issues a travel warning for one of our program countries or regions, and informs Americans to evacuate these areas, or if API Texas is counseled by one of our overseas staff of a specific danger in a particular city, we will take the necessary action to terminate the program(s) and to assist students as they return to the U.S. If a program is terminated after it has begun, all recoverable fees will be refunded. If API cancels a program prior to the date the program is set to begin, the standard refund policy will be waived and students will receive a refund of all recoverable costs. There are costs that are incurred on behalf of a student prior to departure, and are considered non-recoverable. In the event that a program is shortened due to an emergency or security concerns, academic credit will be assessed with the aid of the host institution abroad and in careful collaboration with local U.S. university partners.
Has API ever handled an emergency on-site?API programs were in operation in Madrid during the train bombings in March of 2004. Resident directors followed the emergency procedures already in place on-site to locate all participants and notify the API headquarters in Texas of the safety of all of our students. API staff members in the U.S. were employed to provide electronic updates to our website, to contact the parents and universities of each individual participant, and to notify other partners of the safety of our students.
TranscriptsWho issues my transcript?Depending on program, API program participants will receive either a transcript from an accredited foreign university or a US university. All students will receive a transcript from an accredited university. In most cases, the transcript is issued by the foreign institution where the student is taking classes. API will receive the transcript and send it, along with a translation letter, to the address the student listed on the Transcript Request Form. Some API programs have transcripts issued by fully accredited American universities: Fairfield University issues transcripts for the following API programs:
The University of Massachusetts Amherst issues transcripts for the following API program:
Marist College issues transcripts for the following API programs:
Where will my transcript be sent?An official transcript will be mailed to the campus address specified by the student on the Transcript Request Form. A copy of the official transcript and grades will be sent to most students at their permanent address. Remember if your mailing address has changed, you will need to notify the API Texas office at 800-844-4124. Please note, students who have completed programs at Lorenzo de Medici School, John Cabot University, or Suffolk University can review their transcript information and grades online, and therefore, will not receive an official grade report at their permanent home address. Please note no transcript will be issued until all outstanding balances are paid.
When will I receive my transcript?Transcripts from foreign institutions are generally issued 8-10 weeks after the completion of a study abroad program.
Where can I request an additional transcript?To request an additional transcript, please visit the transcript request page on the API website.
VisasDo I need a visa?Visa requirements vary for all API sites and programs, depending on the duration of study and the regulations of the host institution. Details are provided for students after acceptance into the program. Students can also find more information on the website http://travel.state.gov.
What is the visa process like?The visa application process can be challenging, and it requires a lot of time, attention and patience! Most consulates are NOT "user friendly" nor customer service oriented. You need to start the process as soon as possible, as it may take up to 8 weeks or more to receive your visa (in addition to the time it takes to acquire and/or renew a passport, if you need to do so). Once you are accepted to an API program, call immediately for your consulate to send you a student visa application. After you receive the application, you will submit it to the consulate along with multiple documents, including a Letter of Acceptance (a letter from the foreign university stating that you will be enrolled for classes during the study term in question) and the Visa Letter from API (a letter from API to the consulate official stating that you are in fact enrolled in courses abroad and that your expenses are provided for during the study term). Visa procedures vary between countries, and also between consulates, so be sure that you are providing what the consulate for your host country in your region is asking for. In some cases it may be possible to receive assistance from API or API affiliates in processing your visa. You will be notified if you have this option post-acceptance. Visa TipsBefore you do anything, you must:
After being accepted into an API program, it is your responsibility to follow up with the proper consulate for your region and abide by their requirements and procedures for obtaining a student visa. API cannot do this for you. If you have questions regarding your visa application, you should contact the consulate for your region, as they set the rules and they will be the best ones to answer your visa application questions.
What do I need in order to apply for a visa?Once you are accepted to an API program, you should consult the consulate's website to determine your next steps. You will submit the visa application to the consulate along with multiple documents, including your passport, a Letter of Acceptance (a letter from the foreign university stating that you will be enrolled for classes during the study term in question) and the Visa Letter from API (a letter from API to the consulate official stating that you are in fact enrolled in courses abroad and that your expenses are provided for during the study term). API will send the necessary letters to you as soon as they are received. Visa procedures vary between countries, and also between consulates, so be sure that you are providing what the consulate for your host country in your region is asking for.
How can API help me get a visa?API will send information to students regarding the visa process as soon as the student is accepted. Students will receive information on the regional consulates, including contact information, and instructions regarding getting started on the visa process. API also sends documentation including details about our insurance coverage and enrollment letters. API does provide additional assistance in some cases. Students who are eligible for such assistance will be notified as soon as they are accepted to the program.
API has made every effort to ensure that the following information is up to date. Visit the Embassy website to determine the Consulate office for your jurisdiction. Most have a link for "Consulates", "Consular Affairs", or "Consular Information". You will need to contact the Consulate office in your jurisdiction IMMEDIATELY to request a student visa application. It could take up to 60 days to process your application. France Embassy of France in the United States: 4101 Reservoir Road, NW Washington DC 20007 Telephone: 202-944-6000 Fax Number: 202-944-6166 Web address: www.ambafrance-us.org/intheus/embassy.asp
Embassy of Hungary 3910 Shoemaker St NW Washington, DC 20008 Telephone: 202-362-6730 Website: www. huembwas.org
API students studying in Ireland are not required to obtain a visa; however, they are required to bring several official documents to present to customs upon arrival in Ireland. API will provide more information on these requirements post-acceptance.
Embassy of Italy 3000 Whitehaven Street, N.W. Washington, DC 20008 Telephone: 202-612-4400 Website: www.ambwashingtondc.esteri.it/ambasciata_washington
Poland Embassy of the Republic of Poland 2640 6th St, NW Washington, D.C. 20009 Telephone: 202-234-3800 Website: www.polandembassy.org
Spain Embassy of Spain in the United States 2375 Pennsylvania Av. NW Washington, D.C., 20037 Website: www.mae.es/Embajadas/Washington/es/MenuPpal/Servicios+Consulares/
United Kingdom Embassy of the United Kingdom of Great Britain and Northern Ireland in the United States 3100 Massachusetts Ave, NW Washington, D.C., 20008 Telephone: 202-588-7800 Website: www.britainusa.com
HELPFUL LINKSCIA WORLD FACTBOOK: Info, stats and maps of every country! CURRENCY CALCULATOR: To help you decide how many Euros to take! SAFETY ABROAD FIRST EDUCATIONAL TRAVEL INFORMATION (SAFETI): The following index has links to a variety of helpful articles and resources regarding safety, discrimination, etc. abroad. SELECTWISELY: This is a great source of information for travelers with food allergies. The website offers customized translation cards, and travelers can select from more than 25 foods and 9 languages. They can personalize the cards to their specific food problem and to the specific countries they are traveling to. This way, students with food allergies can better communicate their needs while ordering food abroad. U.S. STATE DEPARTMENT TRAVEL WARNINGS: Keep up on international warnings! Telephone: 202-647-4000; TOURISM: It is a good idea to brush up on your international knowledge and learn what is going on in your host country before you arrive. One way to do this is by visiting the official tourism website for your host city and/or country. Most sites have an English language version (just click on the British or U.S. flag icon). ARGENTINA: WWW.LANDINGPADBA.COM ENGLAND: http://visitengland.com INFO ON THE ROYAL FAMILY: www.royal.gov.uk LEEDS: http://www.leeds.gov.uk/Leisure_and_culture/Tourism_and_travel.aspx LONDON: http://uk.visitlondon.com, www.londontown.com, www.allinlondon.co.uk FRANCE: http://www.francetourism.com GRENOBLE: www.grenoble-isere- tourisme.com PARIS: www.paris-tourism.com HUNGARY: www.hungary.com BUDAPEST: http://www.budapestinfo.hu/en IRELAND: www.tourismireland.com/us CORK: www.corkkerry.ie GALWAY AND THE WEST OF IRELAND: www.irelandwest.ie LIMERICK AND THE SHANNON REGION OF IRELAND: www.shannonregiontourism.ie ITALY: www.enit.it FLORENCE: www.firenze.net/dynamic/index.wbs ROME: http://www.romaturismo.com/v2/en/main.asp POLAND: www.polandtour.org KRAKOW: www.krakow.pl/en/ SPAIN: www.tourspain.es BARCELONA: www.barcelonaturisme.com/# BILBAO: www.bilbao.net INFO ON THE GUGGENHEIM MUSEUM IN BILBAO: www.guggenheim-bilbao.es/idioma/htm CADIZ: www.cadizturismo.com GRANADA: www.granadatur.com/ MADRID: www.munimadrid.es SALAMANCA: www.dipsanet.es/turismo/ SEVILLE: www.turismosevilla.org
CONTACT INFORMATIONHow can I contact API?Academic Programs International 301 Camp Craft Road, Suite 100 Austin, TX 78746-6501 Phone1.800.844.4124 (toll free) 1.512.600.8900 Fax1.512.600.8999 OnlineYou can find API on Twitter and Facebook! Business hours8am - 5pm, Monday through Friday, CST |
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